Data
The what
When migrating from one legal software platform to another, it’s vital that you retain your client, matter and accounts data. At Jayva, we’ve successfully handled data switchovers into Xero, QuickBooks Online and LEAP.
Although your data’s important, moving over all of your data can be counterproductive, especially if it’s incomplete or inaccurate.
A glut or scarcity of data serves no business well. Too much data is overwhelming, and an inability to filter and manage data means you can’t extract meaningful insights. Conversely, too little data just doesn’t allow for valuable and correct knowledge from which to make sound business decisions.
As part of your data migration plan, data cleansing is a necessary step in order to identify outdated information, duplicate records, dummy files (such as those created for testing purposes) and incomplete data. With Jayva’s help, get the right quantity of data and the right type of data by starting with your business’s strategic objectives and the key questions you want answered – then seeking out the data accordingly.
Of course, this task doesn’t just apply to data migration projects. Data cleansing can (and should!) be performed at any point in time when your data stops being useful. But data tidy up is easier said than done, which is why so many companies get it wrong. With Jayva’s input, learn how to be more purposeful with your collection, dissemination and application of data. This is the basis for real business intelligence. Your bottom line will thank you for it.
The who
Data projects can involve all members of the business from senior leaders to managers and administrators. Everyone in the business needs to understand the value of good quality data.
The how
We identify your objectives and what data exists in your company, plus who has access rights to it. Every business function’s goals are fed by the highest-level objectives so we work from the top down.
Simultaneously, we understand problems you’re facing which can be properly addressed by the data fix, whether during data migration or as a standalone data cleanse project.
We then ascertain the optimum data types needed along with the best methods of collection and examination. Your technology plays a leading role here as it’s the gatherer, custodian, protector and analyser of your data. Some customisation may be necessary. As too may the elimination of superfluous databases and content, and the addition of missing critical information. Training your people could also be needed as a way of coaching on new data collection requirements and discerning business intelligence to achieve economic success.
There’s more to a data review and migration than this. This simplistic overview is to give you a flavour of what to expect.
The where and when
The nature of a data project dictates that we work with your teams and review your technology. Depending upon complexity, an initial data review can take between two and five working days.
We then write our documentation which features a professional review of your databases and data infrastructure, summarises our findings, recommends your future data strategy and provides a roadmap to reach your corporate aims. Finally, we present our recommendations and help you to put them into place.
The ‘when’ is down to you. If your data’s messy, there’s no better time than the present.
The why
The reasons to tackle a data project comprise:
Retain crucial data – Extract what’s necessary from your legacy system and convert into your new platform.
Avoid data silos – Operate as a cohesive whole, using the same dataset and remove data blockages to be empowered by data from the ground up.
Enhance efficiencies – Streamline data-based processes and introduce consistency for an efficiency boost.
Save time – Avoid duplicate data entry. Focus on important data. Don’t waste time on insignificant data.
Comply with data protection law – Retain essential data only as per ‘intended purpose’ and ‘minimum data’ requirements.
Perform better – Company-wide collaboration fuelled by data impacts productivity positively.
Strengthen relationships – A teamworking ethos and feeling of inclusivity builds a sense of comradeship.
Save money – Use one central technology platform and rationalise your IT rather than using disparate, disconnected systems.
Release data burdens – Take responsibility for data collectively and stop solitary overload.
Uncover the gold mine – Enable judicious decision making based on proper business intelligence to seize opportunities.
Begin your data discussion with Jayva and see the favourable impact throughout your business.
The rest of your toolkit
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People
In professional services, our people are our product and our biggest asset. Empower them with the best technology, leadership, data and processes to take a good service and make it outstanding.
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Process
Even with the best technology, an inefficient process will hamper quality and success. Just like software needs updating from time to time, continually reviewing business processes is fundamental.
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Technology
In an era of digital transformation, technology is THE enabler, but it is only one part of the important blend of ingredients which will ultimately determine whether your firm will thrive or even survive.
Our services
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Project management services
Hand-holding and team-leading support throughout your varied projects.
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Legal accounting consultancy services
We show that compliance with legal accounts rules is easier than you might think.
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Training services
Our trainers take centre stage to deliver bespoke learning programmes to your unique needs.
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Power BI consultancy
Create a data-driven culture and unlock valuable analytical insights with Microsoft’s Power BI tool integrated fully into LEAP Legal Software and backed by Jayva.
